The late fee is small and encourages people to renew ontime. So why not renew ontime? If people don't want to pay a late fee - then don't pay it by renewing on time! If your renewal is postmarked December 31, then you'll avoid paying the $5 late fee. Or a person could renew online on December 31 and incur no late fee.
The late fee is new and the board approved it for two big reasons. Both of those reasons are intended to pass late membership handling costs to the people who join/renew late.
1) Many members do not renew on time. They require reminders. The cost of the post card reminders comes out of the funds that you and I pay as members. Many members require multiple reminders. In addition to the postcard and postage we need to consider the staff time in generating and handling those reminders. That staff time is significant.
It isn't 20 or 30 people who join/renew late. It is over 2,000. Some of them don't renew until May or June. We are currently in September 2006 and we're still getting a few renewals for 2006. Sheesh!
2) The AAW membership allows people to join or renew anytime during the year. If you join after any of the magazines for that year were mailed then an AAW staff individual must manually send you a magazine. The cost of this work includes the AAW staff time, the rental space for the magazine storage area, and the postage.
Let's consider #2 for a moment. Let's say someone joins/renews on 9/1/06 for 2006. The AAW office has to send 3 magazines to that individual. Since this is occurs with regularity, the office must forecast the number of late members and reserve boxes of magazines for that occasion. The same thing happens in June - where 2 magazines must be mailed to each individual. The same thing happens in March - and in this case 1 magazine must be mailed to each individual.
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To summarize this change, the overall intent is to pass the cost of joining/renewing late to the individuals who are late. New members have the option of joining for next year (with no late fee), or if they join anytime during the current year and they want the current magazines they get charged $5 in extra fees.